Exhibitor Contacts & Resources
For questions about exhibiting, visit our Exhibitor FAQs page. Current exhibitors also have access to our Exhibitor Portal.
Exhibitor Portal
Current exhibitors have access to our Exhibitor Portal, where you can:
- Upload your company logo. (Your logo will appear on the Interactive Floor Plan and mobile app, with booth upgrade purchase.)
- Add your company’s social media platforms.
- Upload your company profile for the online listing and mobile app.
- Select product categories and services.
- Purchase booth upgrades.
- Upload products (name, description and photo of your product(s).
- Purchase advertising & sponsorship opportunities.
- Purchase meeting rooms.
- Direct link to register booth staff
- Make booth payment.
- Exhibitor Online Services Manual.
- Upload your Certificate of Insurance.
- Review APCO 2026 Rules & Regulations.
If you do not have your login credentials, contact [email protected].
For general questions about exhibiting, visit our Exhibitor FAQs page.
Exhibitor Registration and Hotels
Registration
Exhibitors (both badge types) can register booth staff by logging into APCO 2026 Exhibitor Portal and clicking on the “Register your booth staff” task (available Spring 2026.)
As an exhibitor, you will receive two (2) full exhibitor registrations* per 10 x 10 booth space with unlimited exhibit-hall-only staff badges* as needed.
*Full exhibitor badges include access to the Opening General Session, professional development tracks, and Block Party. No attendee bag. (Green badge)
**Exhibit-hall-only booth staff badges are for exhibit hall access only. Upgrade fees apply for full access (professional development tracks, Opening Session and Block Party). Badge color, code access and upgrade fee TBD.
Note: Tickets must be purchased separately to the Distinguished Achievers Breakfast, Food for Thought Luncheon, and Connect & Celebrate dinner for all badge types.
Hotel
Exhibitor housing for APCO 2026 will open in Spring 2026. Only exhibitors who have either paid their 50% deposit or paid their booth in full will receive the official email with links, maps and forms. There will be a form for requests with less than 10 rooms and a link to reserve 10+ rooms. Don’t miss out on the opportunity to reserve rooms at your preferred hotel.
APCO International has negotiated special rates for conference attendees at various hotels. To take advantage of the discount, you must make reservations, using our designated housing provider, Orchid.Events.
Hotel reservations are taken on a first-come, first-served, space-available basis. Submit your request as soon as possible for the best opportunity of receiving your hotel choice.
Move-in & Move-Out Dates
| Exhibitor Move-in Hours | |
| Thursday, July 30 | 1:00 p.m. to 5:00 p.m. (Island & Mobile Units only) |
| Friday, July 31 | 8:00 a.m. to 5:00 p.m. (all booths) |
| Saturday, August 1 | 8:00 a.m. to 5:00 p.m. (all booths) |
| Sunday, August 2 | 8:00 a.m. to 5:00 p.m. (all booths) |
| *All booths must be set by 5:00 p.m. on Sunday, August 2 Show Management will walk through the hall at 8:00 a.m. on Monday, August 3. |
|
| Exhibitor Move-Out Hours | |
| Tuesday, July 29 | 4:00 p.m. - 8:00 p.m. |
| Wednesday, July 30 | 8:00 a.m. - 12:00 p.m. |
Exhibit Hall Hours
| Monday, August 3 | 10:00 a.m. - 5:00 p.m. (Exclusive Hours: 10:00 a.m. to 2:00 p.m.) |
| Tuesday, August 4 | 10:00 a.m. - 4:00 p.m. (Exclusive Hours: 10:00 a.m. to 1:30 p.m.) |
Exhibitor Online Service Manual
The online services manual will be available in Spring 2026. The online services manual will be available through a task located in the Exhibitor Portal.In the Exhibitor Online Services Manual you will find information regarding shipment, A/V ordering, carpet, booth furnishings, exclusive Baltimore Convention Center (BCC) services and MORE! Floor covering is required for all exhibitors.Tradeshow Logic is the official General Services Contractor for APCO 2026.
Meeting Room Request
APCO is pleased to offer exhibitors the opportunity to rent meeting rooms in the Exhibit Hall and outside of the Exhibit Hall at the Henry B. Gonzalez Convention Center and the Grand Hyatt San Antonio. Space is very limited, and requests will be taken on a first come, first serve basis.
The meeting room request link will be accessible through a task in the Exhibitor Portal, which will be available Spring 2026.
Certificate of Insurance Requirements
As outlined in the APCO 2026 Rules and Regulations, all exhibitors are required to submit a Certificate of Insurance (COI). If you are using an Exhibitor-Appointed Contractor (EAC), they must also provide a COI with the same coverage requirements.
Complete details on the COI requirements can be found in the APCO 2026 Rules & Regulations, available in the Exhibitor Portal.
Display Rules and Regulations
Please refer to the APCO 2026 Rules and Regulations, which incorporate the Guidelines for Display Rules and Regulations developed by the International Association for Exposition Management (IAEE) as part of the overall event guidelines. These guidelines cover key topics such as maximum display heights, line of sight restrictions, and construction design requirements.
A copy of the APCO 2026 Rules & Regulations, along with the IAEE rules, can be found in the Exhibitor Portal. Additionally, the IAEE guidelines are included in the APCO Exhibitor Online Services Manual.
Official Contractors
As APCO 2026 planning begins, you may receive solicitations from publications and vendors that are not affiliated with APCO International. Please be advised that APCO does not sell exhibitor lists or contact information to anyone. This information is securely provided to APCO Official Contractors to inform exhibitors of show-related services. Solicitations from unofficial vendors are often the result of obtaining public information from the Internet. APCO partners with select vendors to produce our premiere conference and expo and can intervene on your behalf if any customer service issues arise.
List of Official Contractors
- Orchid.Events (Housing)
- Tradeshow Logic (General Service Contractor)
- Production Resource Group (PRG) (Audio Visual and Computers)
- Maritz (Registration & Lead Retrieval)
- Naylor Association Solutions (PSC Advertising, APCO Online Advertising)
- Infocus Marketing, Inc. (Exhibitor Emails to Attendees)
- Edlen (Electric – Exclusive)
- Smart City (Internet - Exclusive)
- The RK Culinary Group (Food & Beverage - Exclusive)